Cameron Public Library

POLICIES

MEETING ROOM

1.             The meeting room may be reserved for use by educational, civic, cultural, and                   governmental groups when no admission charge is made.  Exceptions may be   made for meetings sponsored by the Library or an approved non-profit educational   group or institution for short term classes, institutes, discussion groups, and  forums, involving small fees.  A library staff person may attend the function.

2.             Library activities take precedence over other meetings.  The Library staff will not   help in handling the exhibits and other materials needed by groups using the  meeting room.

3              The room may not be reserved by commercial, denominational, or political groups.                  However, committees or associations affiliated with more than one church for  business transactions where no religious services are involved will be allowed.

4.             Labor organization meetings will be interpreted to be commercial meetings.

5.                Employee groups of commercial firms will be interpreted as educational groups   provided management is not using the meeting as a sales or promotion-type  meeting.

6.             Profit-making organizations sponsoring an educational program of a non-profit      nature will be permitted to use the room provided the meeting is open freely to the  public.   

7.                Extended series of meetings must have Library Board approval.

8.             Persons requesting the use of the room will be responsible for preparing the room  for the room for the meeting (not more than 6 hours before the meeting), including  returning furniture and materials to their proper place (not more than 6 hours after the meeting.)  No materials or furnishings may be removed from the room.  They will be responsible for leaving the room clean and orderly after the meeting.

9.             There will be a $20.00 deposit paid at the time the key is picked-up.  The key must be returned when the room is placed back in order.  If the room is in order with no  damage and the key is returned in a timely fashion, the deposit will be refunded.  The fee for the meeting room will be $25.00.  All damages and compliance with the rules are responsibility of the person issued the

10.                Permission to use the meeting room may be withheld from groups causing damage,                 disturbance or any other failure to comply with the rules and regulations.

11.           The occupancy of the room will not exceed 50 persons.

12            No food or beverages will be served in the meeting room.

13.           There will be no smoking in the library.

14.           No nails, tacks, hooks, or tape may be put into the walls or ceiling.

15.           Private parties such as wedding receptions, showers, birthday parties, anniversary                 celebrations, etc. may not be held in the meeting room.

16.           The meeting room may not be used for dancing.

17.                Meetings must be booked with the Library Director.

18.           Use of audio/visual materials intended for home use is not allowed.  Example:                  Videocassettes intended for the home and not carrying a public viewing permit.

19.                Applicant requesting use of meeting room, must be a registered patron of the  Cameron Public Library.

updated Septemger 12, 2008
312 N. Chestnut; Cameron, MO 64429
voice phone: 816-632-2311 -- fax: 816-632-2969
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